TOP 5 COLLABORATION TOOLS FOR PRODUCTIVE TEAMS

The most productive teams are the ones that can communicate flexibility, through tools that are simple for them to use, resulting in effective and efficient teamwork. Your collaboration tools need to provide team members with the ability to collaborate from remote locations and from multiple devices. It’s also crucial that teams can work without the […]

The most productive teams are the ones that can communicate flexibility, through tools that are simple for them to use, resulting in effective and efficient teamwork. Your collaboration tools need to provide team members with the ability to collaborate from remote locations and from multiple devices.

It’s also crucial that teams can work without the risk of information silos or missed communications. By deploying just a few collaboration tools, you can empower your team to be more flexible, improve productivity and boost engagement.

1. SLACK

Slack is one of the most popular choices for team communications, with the platform offering instant messaging, file transfers and message search functionality. Slack offers the ability to set up channels that your team can opt into, such as a sales channel, marketing channel and general chat. These channels can be divvied up by team, project, client or whatever else is relevant to your organisation – making it a super flexible communication platform.

Pros: 

  • Screen-sharing functionality
  • Integrations with Trello
  • Voice and video calls 

Cons: 

  • Add guests to your team
  • Keep conversations separate with channels

2. MICROSOFT TEAMS

Microsoft Teams is part of the Office 365 bundle and helps to increase productivity by making all your collaboration – conversations, chats, online meetings, shared files, tasks, etc. available in one single platform.

With Teams you can easily find what you’re looking for with the easily organised chats and channels – it’s also easy to keep everyone relevant to your project in the loop. 

Pros: 

  • Add guests to your team
  • Keep conversations separate with channels
  • Tabs to store documents and more
  • Integrations with other apps

Cons: 

  • Limited number of channels
  • Notifications and status are sometimes laggy
  • A lot of functionality

3. ZOOM

Zoom is an online video conferencing software that allows users to schedule meetings and share screens. It’s one of the most popular video tools with millions of users. 

Zoom is fantastic for all size of team and includes private and group chats feature, a tool that allows participants to “raise their hand” so as not to interrupt the speaker, breakout rooms for smaller group discussions, and white boarding for brainstorming and sketching ideas. 

Pros: 

  • Free version
  • Simultaneous screen share
  • Instant or scheduled meetings
  • Meetings or conferences can be recorded

Cons: 

  • No document sharing available

4. TRELLO

Trello is a super easy to use online organisational and collaboration tool that makes the process of tracking projects, tasks, lists and lists simple → Click to Tweet. It uses a Kanban board design that is completely customisable to you and your team, helping to define your work structure and keep track of your project goals.

You can drag task cards across columns that works well for monitoring projects and assigning tasks. Trello also makes using Agile, Scrum and other project management frameworks easy. In one glance, Trello tells you what’s being worked on, who’s working on what, and where something is in a process.

Pros: 

  • Simple to use
  • Easy to adapt to
  • Easily customisable boards and columns
  • Mobile app makes it flexible to use

Cons:

  • No time tracking
  • Can be difficult to see prioritisation of tasks
  • No calendar, timeline or Gantt chart views available

5. MONDAY.COM

Monday.com is a project management platform that allows you create Kanban style boards to manage tasks, lists and to-dos, you can also assign specific tasks and projects to your colleagues and team members.

Monday.com gives you a great overview of your project status and allows your team to fully collaborate with great flexibility. It’s super visual so you can quickly get an overview of your project with customisable dashboards and important insights.

Pros: 

  • Integrates with Slack and Trello
  • Easily create and assign tasks
  • Helps to stay organised and on track 

Cons:

  • Mobile app is a little clunky
  • Sometimes can be time consuming if all of the features are utilised